Role |
Needs and Responsibility |
Member(s)Responsible |
Comments |
Co-Chairs |
two members responsible for setting the agenda and representing FoNTRA with other steering group members at City Hall and other meetings |
General meeting agenda and communication are coordinated by Peter Baker and Geoff Kettel |
Meetings in 2011-12 will be co-chaired by members of the steering group. Co-chairs are TBD at steering |
Chair of Steering Group |
one member (with backup) responsible for determining the dates of steering meetings, chairing the steering meeting and developing with steering the agenda for a general meeting and further action |
Peter will chair the steering group meetings. Geoff will serve as backup |
Steering group will help to determine meeting dates and reservations for steering and general meetings and agenda for general meeting |
Communication Coordinator |
one member (with backup) responsible for communicating with representatives from the residents’ associations about a FoNTRA general meeting and other issues |
Geoff has communication responsibilities to member associations. Richard will serve as backup |
FoNTRA membership lists that include e-mail addresses are confidential. Correspondence should be screened by co-chairs |
Secretary-Treasurer |
one member responsible for depositing monies- writing cheques, and communicating status of FoNTRA finances and minutes to member associations |
Richard MacFarlane |
Richard, Peter, George and Geoff have co-signing responsibilities for cheque writing |
Membership and Fee Coordinator |
one member responsible for membership – communicating to all FoNTRA associations in January about their rep(s) with FoNTRA, notifying re: fees, & linking with communication coordinator re: current members’ list |
Terry West |
Financial contributions other than the membership fee of $50.00 per association are confidential |
Liaison with Councillors/MPPs |
Steering members responsible for communicating with councillors, MPPs and attend meetings |
Bob Amaron, George, Peter, Geoff |
Steering group members will be kept apprised of this responsibility |
Liaison with other resident umbrella organizations |
two members to liaise directly with other umbrella organizations, including F.U.N. and CORRA, about FoNTRA’s concerns/issues |
Terry, Bob, Geoff |
Steering group members will be kept apprised of this responsibility |
Development/ communication of position papers & letters |
two to five members for development & communication |
Matthias Schlaepfer, Kevin Beattie, Geoff, Peter & George Milbrandt |
Steering group members will be kept apprised of this responsibility |
Special Projects |
One person responsible for identifying special development projects and working to resolve them |
Terry Mills |
Steering members will be kept apprised of these projects and could work with the lead person |