Roles and Responsibilities

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Role Needs and Responsibility Member(s)Responsible Comments
Co-Chairs two members responsible for setting the agenda and representing FoNTRA with other steering group members at City Hall and other meetings General meeting agenda and communication are coordinated by Peter Baker and Geoff Kettel Meetings in 2011-12 will be co-chaired by members of the steering group. Co-chairs are TBD at steering
Chair of Steering Group one member (with backup) responsible for determining the dates of steering meetings, chairing the steering meeting and developing with steering the agenda for a general meeting and further action Peter will chair the steering group meetings. Geoff will serve as backup Steering group will help to determine meeting dates and reservations for steering and general meetings and agenda for general meeting
Communication Coordinator one member (with backup) responsible for communicating with representatives from the residents’ associations about a FoNTRA general meeting and other issues Geoff has communication responsibilities to member associations. Richard will serve as backup FoNTRA membership lists that include e-mail addresses are confidential. Correspondence should be screened by co-chairs
Secretary-Treasurer one member responsible for depositing monies- writing cheques, and communicating status of FoNTRA finances and minutes to member associations Richard MacFarlane Richard, Peter, George and Geoff have co-signing responsibilities for cheque writing
Membership and Fee Coordinator one member responsible for membership – communicating to all FoNTRA associations in January about their rep(s) with FoNTRA, notifying re: fees, & linking with communication coordinator re: current members’ list Terry West Financial contributions other than the membership fee of $50.00 per association are confidential
Liaison with Councillors/MPPs Steering members responsible for communicating with councillors, MPPs and attend meetings Bob Amaron, George, Peter, Geoff Steering group members will be kept apprised of this responsibility
Liaison with other resident umbrella organizations two members to liaise directly with other umbrella organizations, including F.U.N. and CORRA, about FoNTRA’s concerns/issues Terry, Bob, Geoff Steering group members will be kept apprised of this responsibility
Development/ communication of position papers & letters two to five members for development & communication Matthias Schlaepfer, Kevin Beattie, Geoff, Peter & George Milbrandt Steering group members will be kept apprised of this responsibility
Special Projects One person responsible for identifying special development projects and working to resolve them Terry Mills Steering members will be kept apprised of these projects and could work with the lead person
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